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Click an invoice and you get the document on one side and what Glimps read on the other. Everything you need to decide is on this screen.

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Notices at the top

Glimps puts what it wants you to know above the invoice, in plain words. A duplicate suspicion, a changed bank account, a purchase order difference, a failed math check, a contract that does not match, a hold, or an open question. A notice that is settled disappears. A notice that blocks the booking says so.

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The fields

Supplier, invoice number, invoice date, due date, amounts, VAT, payment details, and purchase order numbers. Click a field to correct it, then save. If Glimps found no invoice number, the Invoice Number field is empty. Fill it in before you send. You can type a date instead of picking it in the calendar:
  • Type 2506 or 25-06-2026. Tab or Enter confirms and moves on to the next field.
  • A half date completes to this year: 25-06 becomes 25-06 of this year.
  • Text that is not a date goes back to the stored date. Escape undoes your typing.
  • The calendar icon still opens the calendar.
Correcting a field is not just a fix for today. Glimps uses your corrections to read the next invoice from this supplier better.

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The lines

Every line carries a description, quantity, unit price, total, ledger account, VAT code, and where used a cost center and a purchase order number. You can edit a line, add one, or delete one. The line total and the invoice total are held against each other while you work, so you see straight away when they no longer agree.

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Sums in amount cells

An amount or VAT cell works like a desk calculator. Type a sum and Glimps works it out: While you type, the answer shows at the right end of the cell. Enter works the sum out and keeps you in the cell. Escape drops your typing. A sum that is not complete keeps the old amount.

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Dates on a line

The line date and the accrual start and end dates complete a half date: 25-06 or 2506 becomes 25-06 of this year, and 25-06-26 becomes 25-06-2026. When you change part of a date, the rest stays as it was. See Coding for how the ledger account and VAT code are chosen, and how to make that automatic.

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The actions

If Send is disabled, something is blocking it. The invoice says what. See Why an invoice is not booked.

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The audit trail

At the bottom you find every step: what Glimps did, what you did, what an approver decided, and when. A decision taken on someone’s behalf is recorded with both names. This is also where an override lands, with the reason you typed.

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Questions and notes

A question goes to a colleague and expects an answer. A note is for anyone who opens the invoice later. Both stay attached to the invoice. See Questions and Notes and holds.