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Rent, leases, subscriptions, cleaning, service agreements. These invoices have no purchase order, so nothing holds them against anything. They get paid because they always get paid. The contract register fixes that. You record what was agreed, and Glimps holds every invoice from that supplier against it. Switch it on under Settings > Booking defaults. Then open Contracts in the sidebar.

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What it gives you

  • An invoice that matches the agreement is recognised as such, and can skip the approval step.
  • An invoice that deviates from the agreed tariff says so, before it is booked.
  • A second invoice for the same period is caught.
  • An invoice that never arrived is noticed, because Glimps knows one was due.
  • Notice periods and end dates are visible before they pass.

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How a contract works

1

Record it

Upload the contract, or fill the terms in yourself. See Recording a contract.
2

Confirm the fields

A person confirms each field. Glimps never matches on a value it extracted but nobody checked.
3

Matching starts

Once the six required fields are confirmed, incoming invoices are held against the contract.
4

Periods are tracked

Glimps works out which invoices it expects, and which have arrived. See Expected invoices.

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What you see on an invoice

Every notice links to the contract, so you can read the terms without leaving the invoice.

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Skipping approval

A contract you already approved when you signed it does not need approving every month. On the contract you can switch on Skip authorization, either until the contract ends or until you turn it off. Glimps records who switched it on, when, and how many open invoices it applies to.
This applies to invoices that fit the contract. An invoice that deviates still goes the normal route, which is the whole point of recording the terms.

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Archiving

Archive a contract that has ended. It stops matching and stops expecting invoices, its history stays readable, and you can restore it.

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Two contracts with the same supplier

If a supplier has two running contracts in the same period, Glimps assigns invoices by amount. If the amounts are too close to tell apart, contract automation is switched off for that supplier and the invoices take the normal route.