Settings > Booking defaults decides what a booking looks like when the invoice does not say. An administrator sets it.
Purchase journal
The journal that receives your bookings. Without one, nothing can be booked. If the list is empty, the Exact connection has not synced yet.
Payment condition
The payment terms Glimps falls back on when the supplier has none of its own. By default the payment condition also decides the due date. See Due date.
Due date
Use the due date on the invoice decides where the due date comes from.
With the switch on, Glimps only uses a printed due date that is 0 to 365 days after the invoice date. If the invoice prints no due date, or one outside that range, Glimps uses the payment condition.
Off is the safe choice. Suppliers print all sorts of things in a due date field, and your payment condition is the agreement. Switch it on when your suppliers print reliable due dates and you want those in Exact Online.
Booking period
Two choices:
- Book in the current period / year: everything lands in the period you are working in.
- Off: Glimps books in the period on the invoice.
Pick the one your accountant expects. Changing it later does not move bookings that already happened.
Require a VAT code
With this on, booking is blocked until every line carries a VAT code. It applies in the app and in the automatic workflow, so an incomplete booking never reaches Exact Online.
Glimps refuses to switch this on while relations are still missing VAT codes in their booking rules, and it names them. Fill those in first.
Cost centers
Switch cost centers on if your administration uses them. Glimps then reads the cost center off the document or takes it from your instruction, fills it in when it is certain, and leaves it empty when it is not. It never guesses one from history.
The cost center travels to Exact Online with the booking.
Invoice line aggregation
Set a threshold, and invoices with more lines than that are combined into fewer booking lines. Glimps only combines lines that share a ledger account, VAT code, cost center, project, and accrual period. The lines read off the document stay as they were.
You can force aggregation per supplier as well.
Verify supplier bank details
Flags an IBAN that differs from the one stored for the supplier, and holds the invoice until a person confirms it. This is the check that stops payments to a fraudster’s account. See Checks.
Transitory postings
Adds an accrual start and end date per booking line, so Exact Online spreads the cost over the periods between those two dates instead of booking it all in one.
Transitory postings must already be enabled in Exact Online before this does anything.
Contract register
The switch that turns on the contract register.
Sales invoices
Where your organization has sales invoices, this page also has the Sales invoices card: the switch, the sales journal, and your sales address. See Sales invoices. 