> ## Documentation Index
> Fetch the complete documentation index at: https://docs.useglimps.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Several administrations

> Work across companies in one organization, and see them all at once.

An **administration** is one set of books, matched to one Exact Online administration. An **organization** groups several administrations under one subscription.

## Switching

Use the switcher at the top of the sidebar. Everything follows: invoices, settings, rules, and your role.

Your role is per administration. Being an administrator in one does not make you one in another.

Pick **All administrations** in the switcher, or click the organization name above it, to open the [organization overview](/insights/firm-portal).

## All administrations at once

The [organization overview](/insights/firm-portal) shows every administration you can open on one page: what was booked in Exact, what is still open, and who has access. You see which one is stuck without opening each in turn.

You only see the administrations you have access to. Organization administrators see all of them.

## Who can open which administration

Access is set per administration. A colleague can open all administrations of the organization, or only the ones you choose, with a role per administration. You set this on the **Team** tab of the organization overview. See [Team](/insights/firm-portal#team).

## What is shared and what is not

| Shared across the organization | Per administration |
| - | - |
| The subscription and the invoice allowance | The Exact Online connection |
| The requirement to use two-factor authentication | Booking rules and descriptions |
| Organization level users | Approval flows, groups, and rules |
| The switch to learn coding from other administrations | Who can open the administration, and with which role |
| | The mailbox and the inbound mail address |
| | Categories, contracts, and purchase orders |

## Adding an administration

If your Exact account already grants access, use **Sync administrations** under **Settings > Integrations**. Each granted administration is added as its own workspace. Colleagues with access to all administrations can open it right away.

Fill in the VAT number or Chamber of Commerce number for every administration. Invoice payments need one of the two. The **Administrations** tab of the organization overview shows which administrations still miss both.

<Note>
  Settings are deliberately not copied between administrations. Two companies that invoice differently should be allowed to book differently. If their charts of accounts match, they can still [learn coding from each other](/insights/firm-portal#learning).
</Note>


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