> ## Documentation Index
> Fetch the complete documentation index at: https://docs.useglimps.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Archive

> Everything that has been processed, with its booking and its history.

The archive holds every invoice that finished, with the document, the booking, and every decision that was taken along the way.

## Finding an invoice

Search by supplier or invoice number, and narrow it down with the filters:

* Supplier or relation name
* Invoice date, or financial year, month, and period
* Amount including VAT, between a minimum and a maximum
* Invoice type: invoice or credit invoice
* Purchase order number
* Purchase entry status

## Purchase entry status

| Status | Meaning |
| - | - |
| Success | Exact accepted the booking and returned an entry |
| Error | Exact refused it. The error is on the invoice |
| No entry | The invoice finished without being booked in Exact |
| Not booked yet | Sent to its approvers, and booked after the last approval. Only when your company [books after approval](/approvals/book-after-approval) |

Expand a row to see the purchase entry, the booking lines, and any error. An invoice without a booking shows its own details instead: supplier, number, dates, period, amounts, the approval timeline, and its history.

Below the booking and its audit trail you find the review Luca gave the approver, where there is one. On a phone, the document, the details and the lines stack in one column.

## Changing a booked invoice

A booked invoice shows the **Change invoice** card above the purchase entry. Click **Change** to correct the booking in Exact Online from Glimps, or to delete it. The card also lists every change made from Glimps. See [Changing a booked invoice](/booking/change-booked-invoice).

An invoice that is **Not booked yet** has the same card. It is not in Exact, so you edit it as a normal invoice and send it again.

## Copying a link

Every invoice has its own link. Copy it and paste it into a mail or a ticket, and your colleague lands on the same invoice.

## What stays readable

* The original document.
* What Glimps read, and what a person corrected.
* Every question and its answer.
* Every approval decision, including decisions taken on someone's behalf.
* Every override, with the reason that was typed.
* Every change made to the booking from Glimps.

<Note>
  A booked invoice cannot be deleted from the dashboard. To remove a wrong booking, click **Change** on the **Change invoice** card, then **Delete booking**. Where Glimps cannot change or delete the booking, correct it in Exact Online.
</Note>


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